Property Management Coordinator-Livonia

Schostak Brothers & Company, Inc. is in search of a Property Management Coordinator for our Livonia, Michigan location. Is responsible for providing customer service and administrative support within the established standards to provide quality, effective and accurate communications, information services for the Senior Property Manager and Property Manager.

Schostak currently operates commercial properties in 24 states as a full-service real estate development, management, leasing and consulting company. Schostak Brothers and Company (SBCI) offers a full benefits package including health, dental, vision, 401k, life insurance, short and long term disability, vacation, personal and sick time off.

An Equal Opportunity Employer

Some key responsibilities are listed below; click here to download a complete list of responsibilities and additional requirements:

Performs, as directed, the information flow in and out of the office to assure the accurate and timely transfer of information to meet the schedule and commitments of the Portfolio Property Manager.
Prepares letters, reports and written communications for distribution from the office of the Portfolio Property Manager.
Is responsible for the quality, complete and accurate transfer of information within schedules established by the Portfolio Property Manager.
Maintains up-to-date reports, including tenant telephone listings and information that pertains to the properties for the Portfolio Property Manager.
Processes tenant payments received at the corporate office and forward them to Property Management Accounting for processing.
Compiles individual tenant payment histories, as directed. Creates and sends delinquency letters, conducts follow-up phone calls and reports status to the Portfolio Property Manager, and responds to tenant calls.
Reviews and prepares purchase orders and blanket purchase orders, agreements and invoices for signature and/or processing by the Portfolio Property Manager.
Coordinate openings and closings of vacant suites for prospective tenants and leasing agents.
Compose and distribute opening and closing notices, coordinate and verify changing of utilities, send letters to new tenants, obtain emergency contact information.
Respond to roof leak requests and other maintenance requests and coordinate service calls; update tenants.
Assists in the process and distribution of temporary license agreements, storage agreements, parking lot agreements, satellite agreements, and access to the property forms.
Budgets: create timeline, track progress, assist portfolio manager in all aspects of compiling, entering, reviewing, printing and distribution of all budgets and corresponding reports both internally and to various ownership groups.
Prepare and process check requests, supply requests, and expense reports as needed.
Coordinate utility changes and review utility logs monthly.
Reviews open purchase order list monthly.
Assist Portfolio Manager in compiling, reviewing and distributing monthly financial reports and ownership packages.
Assist in Business Plan meetings including meeting coordination, updating presentation, taking notes, and Action item distribution.